Further to the need for AI policies in business, herewith a sample policy you can use to adapt to your company.
Please ensure the content is vetted and customised to your business by your Legal, HR and IT Departments, then Exco / Board before approving for all staff.
As artificial intelligence (AI) significantly impacts our operations and offerings, it is imperative that we establish guidelines to ensure its ethical and responsible use. This policy defines the principles guiding our use of AI and applies to all employees, stakeholders, and third-party vendors involved in the development, deployment, or use of AI within our organization.
b) Glossary of Terms
Insert relevant terms from this blog.
c) Policy Statement
Our Corporate AI Policy is guided by the following principles:
Ethical and Responsible AI Use: All AI technologies within the organization must be used responsibly, ethically, and for purposes aligned with our corporate objectives. Any misuse, unauthorized use, or manipulation of AI technologies will not be tolerated.
Transparency and Accountability: We are committed to maintaining transparency in our AI operations. Decision-making processes and biases within our AI systems will be made comprehensible to appropriate stakeholders. Employees must be accountable for their interactions with AI systems and any outcomes thereof.
AI Education and Support: To promote responsible AI use, we will provide employees with necessary training on ethical considerations, potential risks, and best practices associated with AI technologies. The company pledges to support employees in addressing AI-related challenges.
Data Privacy and Security: AI technologies processing or utilizing personal data must adhere to our data privacy policies, as well as all applicable laws and regulations. Employees are expected to protect sensitive data vigilantly, taking reasonable precautions against unauthorized access and potential cyberattacks.
Fairness and Bias Mitigation: Our commitment to fairness requires regular auditing of AI systems to identify and rectify potential biases. Employees must strive for unbiased AI interactions and promptly report suspected cases of bias.
Human-Centered Approach: AI systems should be developed with a focus on human wellbeing, dignity, and privacy. The use of AI systems that manipulate or deceive humans is strictly prohibited.
Continual Assessment and Improvement: AI technologies will be continuously monitored and evaluated throughout their lifecycle to detect emerging issues and ensure compliance with this policy. Regular reviews will identify areas for improvement, ensuring the policy's evolution aligns with technological advancements, best practices, and stakeholder feedback.
Stakeholder Engagement: Employees are encouraged to collaborate with different teams, departments, and external stakeholders to share insights related to AI technologies. External engagement with industry groups, regulatory bodies, and experts will help shape responsible AI practices and stay updated on emerging trends.
d) AI Ethics Committee
An AI Ethics Committee will be established to oversee adherence to this policy. The committee will review the policy and the company's AI practices regularly, suggesting improvements or amendments when necessary.
e) Policy Breaches
Breaches of this policy may lead to disciplinary action, including termination of employment for severe violations.
This policy will be reviewed annually, or more frequently if necessitated by changes in AI technology, legislation, or company procedures.
AI technology is a potent tool that can significantly benefit our operations when used ethically and effectively. It is our shared responsibility to ensure that our AI use upholds our corporate values and legal obligations.
This policy has been approved by the leadership of [Company Name] and is effective from [Date].
i) Author / Owner
For questions, clarifications, or feedback about this policy, please reach out to [Name of contact person].